Jobsearch - Position Vacant - Administrative Assistant/ Receptionist

A Mount Gambier Accounting Firm is looking for a friendly and organised Administrative Assistant/ Receptionist to join their team to keep their day-to-day operations running smoothly. Position is Minimum 20hrs per week, Employer considering Fulltime, Part Time and Casual applications.

Job Tasks and Responsibilities:                

• Welcome clients and visitors and manage the front reception desk
• Assist with basic office coordination and maintaining reception/common areas
• Provide general administrative support to accountants and team members
• Answering and directing inbound phone calls and making outbound calls to clients
• Handling client enquiries, scheduling and calendar management for the team
• Manage incoming and outgoing mail, scanning, filing, and document preparation
• Monitor and manage multiple Outlook inboxes
• Support client service tasks as required
• Additional duties as required

Skills and Abilities:

• Strong skills in Microsoft Word, Excel, and Outlook (Including handling multiple inboxes)
• Experience with XERO Accounting Software is desirable but not essential
• Strong communication skills — friendly and professional on the phone and in person.
• Professional presentation suited to a corporate but relaxed office
• Solid organisational skills with attention to detail

Requirements:

• Provide a cover letter outlining your reasons for applying and addressing the essential qualifications and experience highlighted in the position description
• Formal qualifications in Business Administration or a related field, and/or 1-2 years of experience in an administrative or reception role at an accounting firm or professional services office are highly advantageous
• Must have a current satisfactory National Police check or willing to obtain
• Resume must have contact details for two (2) referees, one of whom is/ was a direct line manager

Please note that only shortlisted candidates will be contacted directly.