Jobsearch - Position Vacant -
Administrative Assistant/ Receptionist

A Mount Gambier Business is looking for a suitable applicant to coordinate reception services including telephone and email enquiries and respond to walk in customers. Position is initially 2–3month period with the opportunity to be extended.

• Job Tasks and Responsibilities:                

  • Answering and directing incoming calls in a professional and courteous manner
  • Greeting clients, ensuring a welcoming front-of-house experience
  • Opening, closing and maintaining client files in line with procedures
  • Archiving files and maintaining accurate records management systems
  • Managing safe custody documents and registers with a high level of accuracy and confidentiality
  • Maintaining a clean, tidy and professional office at all times
  • General administrative support including mail, couriers, stationery and diary coordination
  • Assisting and support staff with ad hoc administrative tasks as required

   

  Skills and Abilities:

  • Previous experience in a receptionist, front-of-house or administrative role — experience in a legal or professional services environment highly regarded
  • Excellent phone manner and communication skills
  • Highly organised with strong attention to detail
  • Ability to maintain confidentiality and handle sensitive documents appropriately
  • A proactive, can-do attitude and ability to manage competing priorities
  • Well-presented and professional, with a strong sense of client service
  • Comfortable with Microsoft Office suite, internet, email correspondence and electronic record management systems
  • Must have a national Police Clearance and DHS Working with Children Check